Your setting’s structure
Create and update settings and groups. Assignments organise access to records and conversations.
Organisation you can feel in the everyday.
Start with the things that happen each day: the right group, current attendance and a message to the right person.
Request a demoEverything that matters. In one place.
A clearer way to organise the everyday, from the first arrival to the last message.
Settings and groups
One organisation with a clear structure for each setting and group.
- Organisations, settings and groups
- Accounts, roles and access assignments
- Child records and basic attendance
gewko.
AAnnaManager
Settings
Thursday, 22 October
Settings A
Groups: 3 • Team
Settings B
Groups: 2 • Team
Settings C
Groups: 4 • Team
Child records
Useful information in a space available to people with the right access.
- Organisations, settings and groups
- Accounts, roles and access assignments
- Child records and basic attendance
gewko.
AAnnaManager
Good morning, Anna
Thursday, 22 October
Children24
Groups3
Messages2
Attendance
| Child | Group | Attendance | Arrival |
|---|---|---|---|
| MMia | A | Present | 07:45 |
| LLeon | B | Present | 08:10 |
| AAlex | A | Absent | — |
Daily attendance
Arrivals, departures and reported absences within each person’s assigned scope.
- Organisations, settings and groups
- Accounts, roles and access assignments
- Child records and basic attendance
gewko.
AAnnaManager
Messages
Thursday, 22 October
M
MiaParent
Hello, Mia will arrive at around 9 tomorrow. See you then!08:12
Thank you for letting us know. See you in the morning!08:15
New message
Parent communication
Direct conversations in the app, linked to roles and the relevant setting.
- Accounts, roles and access assignments
- Child records and basic attendance
- Direct conversations and in-app notifications
gewko.
AAnnaManager
Roles and access
Thursday, 22 October
AOwnerAssigned workspace
MManagerAssigned workspace
TPractitionerAssigned workspace
JParentAssigned workspace
Less searching. Clearer boundaries.
Attendance without guesswork
Record arrival and departure times and absences. An attendance record does not replace checking who is authorised to collect a child.
The right person to contact
Available contacts depend on roles, settings, groups and children. Conversations take place directly between two people.
Access that fits the task
Assign a role and a scope. Changes to an assignment also affect access to existing conversations.
Clear about what’s available.
Available in the application
- Organisations, settings and groups
- Accounts, roles and access assignments
- Child records and basic attendance
- Direct conversations and in-app notifications
- Help articles and an administrator activity log
Being developed
- Online payments and invoicing
- Automated email and SMS
- Files and an extended care journal
- Formal collection-authorisation checks
- System push notifications and native apps
A good start, one step at a time.
- 01
Understand your organisation
Agree the structure of your settings and the scope you need. Application access is currently arranged individually.
- 02
Set up settings and groups
Reflect how your team works: locations, groups and connections to children.
- 03
Assign workspaces
Set staff roles and parent connections. Every person uses their own account.
- 04
Start with the everyday
Try attendance and conversations in a small scope before involving more people.
Good to know before you begin.
The essentials about gewko, access and the current product scope.
Let’s talkWho is gewko for?
Private nurseries, preschools and small groups of settings. Owners, managers, staff and parents can use the application, each within their own assigned scope.
Can I manage several settings?
Yes. One organisation can include several settings and groups. Each person’s assignment determines which part of the organisation they can access.
What can a parent see?
Parents access information about their assigned child and permitted contacts. Being part of an organisation does not automatically grant access to other children’s records.
Can a staff member have several assignments?
Yes. Assignments connect roles to the relevant organisation, setting, group or child. A person chooses an available workspace; choosing it does not grant new permissions.
Does gewko work on a phone?
Yes, through a browser with an internet connection. Native app-store downloads and system push notifications remain planned.
Picture your day with gewko.
Explore example screens and see how they fit the way your setting works.